Glossary

The words Filarr uses, explained in a sentence or two. Each entry links to the article that tells you more. Terms are grouped by theme, then sorted alphabetically.

Accounts and profiles

Cloud account

An account created with your email address. It syncs your profiles between your devices, encrypted, and lets you share. Its password also encrypts your files, and its recovery phrase has 24 words. See Create an account and turn on sync.

Local profile

A profile with no account. Its data stays on this computer, or in this browser in the web app, with no sync and no sharing. One created in the setup wizard has its own encryption password and a 12-word recovery phrase. One added later with New local profile starts without a password, so its files are not encrypted until you set one in Settings → Security. See Local profile or cloud account?.

Organization

A shared space for a company or a team, with members, roles, billing and an admin console. It runs on the Teams and Enterprise plans. See Create or join an organization.

Pairing

Connecting a new device to your account with a 6-digit code or a QR code (the Pair a new device button). Both devices then show a verification number: if the two numbers match, the connection is safe. See Devices and pairing.

Profile

A separate set of files, notes and settings, with its own name and color. A device holds up to 10 profiles. A profile is either local, or linked to one cloud account. See Profiles and several accounts.

Shared vault

A space you share with other people, encrypted with its own key that Filarr seals for each member. Creating one needs a paid plan, but anyone with an account can join one. See Shared vaults.

Space

Filarr keeps a Personal space and an Enterprise space apart, each with its own profiles. When you have profiles in both, Filarr asks which one to open at startup. See Create or join an organization.

Vault and vault password

The vault is everything a profile holds, encrypted with the profile's key. The vault password opens it: for a local profile, it is the encryption password you chose; for a cloud account, it is your account password. See Passwords and recovery.

Security

Auto-lock

Locks Filarr after a while without activity: after 1, 5, 15 or 30 minutes, after 1 hour, or never (the default). See Lock Filarr.

End-to-end encryption

Filarr encrypts your files and notes on your device before they leave it. Filarr's servers only keep encrypted data, and they keep neither your password nor your recovery phrase, which open it. See How Filarr protects your data.

Enhanced lock

Filarr deletes its key from this device when you quit, so it asks for your password at every launch. Recommended on a shared computer. See Lock Filarr.

Hardware security key

A physical key, such as a YubiKey, or Windows Hello, that unlocks Filarr instead of typing your password. Your password keeps working. Available from the Solo plan. See Lock Filarr.

Hidden vault

A second password that opens a decoy profile instead of your real one, for a situation where someone forces you to open Filarr. Available from the Solo plan. See Hidden vault.

Passkey

Signs you in to your account with your fingerprint, your face or your device code, without typing your password. You create it in the web app. Your vault password is still asked to open your files. See Two-factor authentication and passkeys.

PIN

A code of 4 to 6 digits asked each time a profile opens. It keeps other people on the same computer out of your profile, but it encrypts nothing: your password protects your files. See Lock Filarr.

Recovery key (file)

A file protected by its own password that holds a profile's key. Like the 12-word phrase, it reopens the profile on this computer if you forget its password. It does not give access to a cloud account. See Passwords and recovery.

Recovery phrase

A list of words shown once, that you write down and keep safe. The 12 words of a local profile reopen that profile on this computer. The 24 words of a cloud account give you back your account and its synced data if you forget your password. See Passwords and recovery.

Safety number

A number you compare with someone, for example over the phone, to check that their key really belongs to them before you give them access to a shared vault. See Invite people and manage members.

Two-factor authentication

A 6-digit code from an app on your phone, asked at sign-in in addition to your password. Backup codes stand in for the app, once each. For cloud accounts. See Two-factor authentication and passkeys.

Sync and sharing

BYOS

Short for "bring your own storage". Your synced files go to a storage space you rent yourself, such as Amazon S3, Backblaze B2 or Wasabi, instead of Filarr's cloud. Pro plan or an organization seat. See Use your own storage.

Conflict

The same file or note changed in two places before sync could bring the changes together. Filarr keeps both versions and lets you choose. See Sync conflicts.

Filarr Send

Sending files to anyone through send.filarr.com, with an expiry date and an optional password. It lives on the Filarr website, not in the app. See Send files with Filarr Send.

Published web page

A note published as a web page that anyone with the link can read. The page stays encrypted: the key is inside the link. See Publish a note as a web page.

Quota

The cloud space your plan gives you for synced files: 5 GB on the free plan, 25 GB on Solo, 150 GB on Pro. Once it is full, Filarr stops sending new files until you free space. See Plans and limits.

Share link

A link that lets anyone download one file, without an account. The key that decrypts the file is inside the link. You choose an expiry date, a download limit and, on paid plans, a password. See Share a file by link.

Sync

Keeping the same files and notes on every device of your account. Filarr only sends encrypted data. The sync icon at the top of the window shows where it stands. See How sync works.

Files

Collection

A group of files from any folders, gathered without moving them. A smart collection fills itself from rules, such as a type, a date or a tag. See Collections and smart collections.

Command palette

The search window that opens with Ctrl+P or Ctrl+K. Type a few letters to reach a file, a folder, a setting or a command. See Find your way around.

Favorite

A file or folder pinned in the Favorites section of the sidebar. Give it a number to open it with Ctrl+1 to Ctrl+9. See Tags, favorites and recent files.

Protect in place

In the desktop app, turns files into encrypted .filarr files that stay in their own folder on your computer. The mini vault, opened with Ctrl+Alt+F, is a small window that does the same by drag and drop. See Desktop protection and the mini vault.

Quick preview

Select a file with the arrow keys and press Space to see it without opening it. Space or Esc closes it again. See Preview and open files.

Reminder

An alert set on a file, a folder or a note, for a date and time, with an optional repeat. The Reminders page lists them all. See Reminders and timeline.

Tag

A word attached to a file or a note to find it later. In a folder, click a tag chip to filter, or type #tag in the folder's search box. See Tags, favorites and recent files.

To tidy

A page of suggestions to put files away, find duplicates and clean up empty or dormant folders. Nothing moves until you confirm, and the message that follows each step offers Undo. See Tidy up with "To tidy".

Trash

Where deleted files and folders wait. Restore them, or delete them for good. Filarr never empties your trash on its own, unless your organization set a retention rule. See Trash and restore.

Version history

Earlier states of a file or a note, kept automatically, that you can compare and restore. A file keeps up to 10 versions, in the desktop app only; a note up to 50 versions over 30 days. See File version history.

Watched folder

In the desktop app, a folder of your computer that Filarr keeps an eye on: new files that land there are added to Filarr automatically, following your rules. See Watched folders.

Notes

Backlink

A link seen from the other side. The Backlinks panel of a note lists the notes that link to it. See Link your notes.

Block

Each piece of a note (paragraph, heading, list, image, table, callout) is a block. Drag it by its handle, or change its type from the block menu. See Blocks, layouts and callouts.

Daily note

One note per day, named after the date, that opens with Ctrl+Shift+D. Unchecked tasks from the previous daily note are copied into the new one. See Daily and periodic notes.

Embedded note

A note shown inside another one, typed ![[Note title]]. It follows the changes of the original. Also called transclusion. See Sub-pages and embedded notes.

Graph

A map of your notes and of the links between them, with files, folders, notebooks and tags. Open it with Ctrl+Shift+G in Notes. See The graph view.

Notebook

A folder for notes. Notebooks can sit inside other notebooks. See Organize your notes.

Slash command

Type / in a note to open the menu of everything you can insert: headings, lists, tables, callouts, images, databases and more. See Slash commands.

Sub-page

A note created inside another one with the Page command. The parent note shows a block that opens it, and the path of parent notes appears above the editor. That block does not count as a link in the backlinks or the graph. See Sub-pages and embedded notes.

Template

A ready-made note to start from. Filarr comes with 19 templates, and Save as Template turns any note into one of yours. See Templates.

Wiki-link

A link to a note, a file or a folder, typed with [[. When you rename a note, Filarr updates the links that point to it. See Link your notes.

Tasks and databases

Database

A table inside a note, with typed columns such as text, number, date, select or relation. Insert one with the Database command. See Databases inside your notes.

Task

A checklist item in a note, with an optional due date, repeat, reminder and priority. The Tasks page gathers the tasks of all your notes. See Tasks.

View

One way to show the same content. A database can have several views (Table, Board, Calendar, Gallery, Charts, Timeline, Form), and your notes have their own (List, Mosaic, Kanban and more). See Database views, filters and sorts and Views: list, mosaic, kanban and more.